FAQ for Individuals
1. What does ECE mean by "original document?"
An original document is one that has an original institutional seal and/or signature, and is usually issued with the letterhead of the institution. An original document is not a photocopy, fax, or scan of the document.
2. What does ECE mean by "documents issued in sealed envelopes?"
These are original documents which include an institutional seal and signature, and are in an envelope sealed by the issuing body. A seal, stamp, or signature of an official must overlap the flap closure and envelope. The sealed envelope can be submitted to us either by the applicant or directly by the issuing body.
3. Do you evaluate work experience?
No, we only evaluate academic work and educational credentials.
4. How long will it take to prepare my evaluation report?
Processing times may vary, but usually a report without rush service is completed within 10 business days of receiving all required documentation and fees.
We also offer Rush Service.
5. Can I submit copies before sending the required original documents to begin the evaluation process?
No, we must receive complete documentation before beginning the evaluation process. If you are required to send original documents, do not send copies of the documents as well.
6. Will ECE return my original documents?
ECE will retain original documents that we receive in an institutional envelope that is sealed by the issuing body (school, university, examination board, etc). This includes documents that are received in envelopes sent directly to ECE by the issuing institution, and documents received in unopened institutional envelopes forwarded to ECE by the applicant. ECE will return original documents that were handled by the applicant and submitted to ECE without an envelope sealed by the issuing body.
7. What if my school is closed and I cannot obtain sealed-envelope documents?
Submit your original documents to us and include a written explanation of your circumstances.
8. What if I cannot meet the documentation requirements?
Unfortunately, we will not be able to prepare an evaluation report for you.
9. What if I completed a master's or doctoral degree program, and cannot obtain a grade report because there was no course work?
Submit your original degree or diploma, or official degree confirmation issued in a sealed envelope.
10. Can someone review my documents before I submit my order and payment?
No, we do not review educational documents without an application form and complete materials, including payment, for a report order.
11. Do I need to submit translations?
Yes, we require English translations for all documents issued in a language other than English.
Please do not submit original/certified translations since they will not be returned to you. Please submit complete, legible copies. You may prepare the translations yourself, as long as they are complete, literal, word-for-word, and in the same format as the original document.
12. How can I obtain an English translation if I must send the educational document to you in a sealed envelope?
If the content of the document matches the content of a document in your possession, then you can prepare the translation based on the document in your possession. If you do not know the content of the document in the sealed envelope, then you should request two sets of sealed envelopes from your institution, so you can open one set to be translated.
13.What are the verification and authentication services that you will use?
Many government-authorized agencies and educational institutions around the world provide services to verify or authenticate educational documents. These services include online databases, internet authentication services, or official institutions or agencies that send authenticated official documents directly to us by mail. Please see the documentation requirements for individual countries to determine whether or not a verification or authentication service is required in your case.
14. Does ECE always contact educational institutions in other countries to verify documents submitted for evaluation?
Our trained evaluation staff reviews all educational documents submitted to establish their authenticity.
We reserve the right to contact educational and other institutions to verify the authenticity of any documents received. In the limited cases in which we must contact institutions for verification, the evaluation process may be delayed, sometimes substantially.
Normally, we will wait a maximum of six months for a satisfactory response to our verification requests. During this period, we will make two attempts to contact the issuing institution using the best contact information available to us, including email, post, and fax.
Because the verification of documents depends on the responsiveness of third parties in other countries, this process can significantly delay the preparation of our evaluation report and, in some cases, may prevent us from completing any report at all. We will not issue an evaluation report whenever substantial concerns about the documents submitted have not been satisfactorily resolved.
15. Can I provide ECE with my school’s verification service even if it is not listed in your documentation requirements for my country?
Yes. We encourage the use of verification and authentication services and will determine in each instance whether or not it is acceptable.
16. Do I need to submit original documents if ECE also requires a verification or authentication service?
You should review the documentation requirements by country to determine if original documents are required in addition to a verification or authentication service. In general, it is not necessary to provide original documents for information contained in a verification or authentication response. However, in some cases the verified information does not cover the complete set of documents. For example, if we can verify graduation online through your school, but not the content or grades of the subjects studied, then an original grade report would be required along with a simple photocopy of your degree.
17. How do I make a request for a copy of a previously prepared report?
Please log into your account to order copies of a previously prepared report.
18. I already have an evaluation report, and now I need a new type of report. What should I do?
You must complete and submit a new application form, including the applicable fees and educational documents according to current ECE® documentation requirements.
19. How does ECE develop educational document requirements?
ECE requires the most secure and reliable educational documentation available to prepare evaluation reports. When possible, we rely on verification and authentication services, provided either by the issuing institution or by a reliable entity charged with authenticating official documentation in the country. When a verification or authentication service is not available, we require official documents in sealed envelopes prepared by the issuing institution. If it is not possible to obtain official documents in sealed envelopes prepared by the issuing institution, then we require the original official documents to which you have access, such as those that were issued to you upon graduation or completion of your period of study/enrollment.
ECE retains official documents submitted to us in sealed envelopes. Original documents that are not received in sealed envelopes will be returned to the applicant.
When necessary, we contact foreign educational institutions to verify educational documents.
20. I did not study in the UK, but took examinations administered by a UK board. What country documentation requirements do I follow?
Please refer to the England country information. For external exams, you will need to follow the requirements for England, not the requirements for the country where your actual teaching institution was located.
21. I studied for an International Baccalaureate diploma or certificate. Where do I find the documentation requirements?
Please refer to the Switzerland country information.
22. How long are reports kept at ECE?
An ECE® evaluation report is considered valid for ten years. Because our research is ongoing, our evaluation policies and conclusions are subject to modification, revision, and clarification. To ensure ECE® evaluation reports reflect current research and evaluation policies, anyone whose evaluation report was completed more than ten years ago needs to apply for a new evaluation report.